Hosting visitors in research areas may increase security risks. Follow these best practices to safely host visitors, students, and scholars.
Preparing to host
Work with your department business office to complete the appropriate packets for any visitor.
Review resources for hosting international visitors.
Develop an access plan for data and equipment the visitor needs access to. Limit access to only what is necessary.
Obtain sponsor approval as needed for foreign nationals’ engagement in the research.
If a foreign national will have access to controlled technology, work with the Export Controls office to determine if a license or technology control plan is needed.
While hosting
Ensure the visitor completes all necessary data safety and security training.
Clearly communicate expectations for data use including security requirements (e.g. never storing data on personal devices, limitations for continued access).
Follow the access plan and technology control plan (if applicable).
Short term foreign visitors may require additional security measures such as requiring an escort. Work with the Export Controls office to develop a plan.