Compliance Trainings
Below are the major compliance trainings required for the research community. Most mandatory trainings are assigned in Learn@Work based on HR data or by the completion of the Compliance Profile. All members of the research community are encouraged to complete the compliance profile at the start of a new position or when job responsibilities change.
Certificates
Certificates of completion for courses are available through Workday Learning. Generate Certificate of Completion provides instructions on generating a certificate for yourself or someone else.
Reporting
Administrators may pull reports to verify compliance through Workday Learning. See Reporting on Training in Workday for information on access and how to pull Learning reports.
| Learning Item | Training Audience & Policy | Frequency* |
|---|---|---|
| Effort Reporting Principles | Auto-assigned: Faculty paid from sponsored funds WashU Effort Reporting Policy | One time |
| External Professional Activities (EPA) Disclosure | Auto assigned: Covered individuals (faculty, individuals responsible for the design, conduct, or reporting of research) EPA Policy | Every year |
| Financial Conflicts of Interest (FCOI) Education | Auto-assigned: Covered individuals (faculty, individuals responsible for the design, conduct, or reporting of research) WashU FCOI Education Requirements | Every 4 years |
| Current and Pending (Other) Support Disclosure | Auto-assigned: Faculty paid from sponsored funds Self-enroll: – Senior/key personnel on a proposal to or award received from a federal agency. – Research administrators with the RMS role DA I or DA II. Current and Pending (Other) Support Policy | Completed within 60 days of course assignment. Senior/key personnel on NIH proposals or awards must complete before submitting Other Support or RPPRs due on or after October 1, 2025. |
| HRPO – Human Subjects Initial Education | Assigned by compliance profile: All members of the research community engaged in the design, conduct and reporting of research with human participants Human Subjects Education Policy CITI Quick Guide | One time |
| Good Clinical Practice Certification | Self-enroll: All research team members listed on an IRB application for research meeting the definition of a clinical trial GCP Policy CITI Quick Guide | Every 3 years |
| HIPAA 101 | Workforce members of the School of Medicine and other Health Care Component Parts of the University For assignment details see HIPAA Privacy Office: Training HIPAA Policies & Procedures | One time |
| Intellectual Property (IP) Agreement | Auto-assigned to: – Faculty and postdocs – Students and fellows paid by NSF WashU Intellectual Property Policy | One time |
| Responsible Conduct of Research (RCR) Online Training | Auto-assigned: Individuals paid by NSF, Postdocs Self-enroll: All individuals specified by sponsors (NIH, NSF, DOE, USDA, etc.) per Research Security Training Policy and RCR Policy | As specified by the RCR Policy and Research Security Requirements Some sponsors may require training completion prior to submitting a proposal |
| Animal Care and Use Trainings See list on Animal Training page | Assigned by compliance profile, training audience varies | Varies |
| Environmental Health & Safety (EHS) Trainings See list on EHS website | Assigned by compliance profile, training audience varies | Varies |
*Individual sponsored awards may require training more frequently. It is the responsibility of the PI and department administrators to ensure all terms of the award are followed.
Non-Employee Training Access
Students, academic affiliates, and guests do not use the links to courses above. The Extended Enterprise Learner page includes instructions for logging into Workday Extended Enterprise and reporting on these learners. Workday also has a tutorial to Access Extended Enterprise Learning in Workday.
Training for Research Administrators
STAR Program
The STAR Program provides a variety of training, development, and networking opportunities to research administrators. RAs will gain knowledge and skills necessary for a successful career. The STAR program allows Research Administrators to
- Improve grants administration expertise
- Create promotional paths, encourage and enhance professional development, and retain qualified staff
- Enhance support for faculty
- Strengthen compliance efforts and reduce risk
- Foster interdepartmental communications and knowledge sharing.