Hosting visitors in research areas may increase security risks. Follow these best practices to safely host visitors, students, and scholars.
Preparing to host
Work with your department business office to complete the appropriate packets for any visitor.
Review WashU Global resources for hosting international visitors.
Required screenings must be completed:
- For visiting faculty, staff, and students where WashU is supporting their visa application, the Office of International Students and Scholars works with the Export Controls Office to appropriately screen individuals and institutions for government restrictions. This also initiates export control assessments around allowable interactions, access to controlled equipment, and additional requirements for H-1B visas.
- For all others, complete a restricted party screening because individuals and institutions may be on government restricted lists, limiting allowable interactions or prohibiting access to controlled information and equipment. Contact Export Controls to complete an assessment, especially if the visitors are from a countries of concern.
- Develop an access plan for data and equipment the visitor needs access to. Limit access to only what is necessary.
- If a foreign national will have access to controlled technology, work with the Export Controls office to determine if a license or technology control plan is needed.
- A Prior Approval Request is required if a visitor is associated with an External Professional Activity (EPA) to ensure allowability.
Obtain sponsor approval as needed for foreign nationals’ engagement in the research.
While hosting
Ensure the visitor completes all necessary data safety and security training.
Clearly communicate expectations for data use including security requirements (e.g. never storing data on personal devices, limitations for continued access).
Follow the access plan and technology control plan (if applicable).
Short term foreign visitors may require additional security measures such as requiring an escort. Work with the Export Controls office to develop a plan.