Research-related trainings are transitioning from Learn@Work to Workday Learning in early spring 2026. More information will be added to this page as the go-live date nears. General information about Workday Learning is available on the Workday@WashU website.
Transition FAQs
What courses are moving to Workday Learning?
Most research-related training will transition from Learn@Work to Workday Learning in early spring 2026. This includes trainings listed on the trainings for researchers page and others.
Courses include Financial Conflicts of Interest Education, Good Clinical Practice, Human Subjects Education, Responsible Conduct of Research Training, Intellectual Property Agreement, Animal Care and Use, Environmental Health and Safety, etc.
What completion data will be in Workday Learning?
For compliance training, all possible completion history will be transferred to Workday Learning. However, not every person in Learn@Work has a Workday profile. If a worker was terminated before 1/1/2021, there is not a profile in Workday onto which training history can be loaded.
For non-compliance training, history may or may not be moved to Workday Learning. For example, RA forum and STAR trainings will have historical completions loaded, but some professional development such as NCURA webinars and the Fellowship Writing Workshop will not transfer.
Where will data live that cannot be transferred to Workday Learning?
Learn@Work completion data for all courses and individuals will be stored in the Data Warehouse. Specifics of this process and access to data are still being finalized.
Will there be downtime where training cannot be accessed?
For compliance training, very minimal, if any, downtime is expected. However, there may be impacts if training is completed near the go-live date. If Learn@Work data has already begun transfer to Workday Learning, there may be delay in getting last-minute completions into Workday Learning. This may impact integrations, such as RMS, that will begin receiving data from Workday Learning rather than Learn@Work.
What to Know About Workday Learning
How does reporting work?
Department administrators need one of these security roles to view learning assignments and completions:
- Departmental HR Partner
- Departmental HR Partner Lead
- Learning Partner
By default, these roles only provide access to the individual’s supervisory organization (SupOrg). If you need access to view completions from other departments, you must submit a Workday security request (login to Service Now prior to clicking the request link) for the role of Learning Partner at the highest SupOrg: Washington University in St. Louis (Martin, Andrew D.) (SUP104992). You may need to provide information about why you need access beyond your department.
How can researchers access certificates of completion?
In Workday Learning, certificates are only available by running a report as an individual learner, or by their administrators. There is not a way to download the certificate of completion from the learner’s course page. A link to the report (RPT7387) is available from the Learning module’s home page.
The advantage of certificates being accessible through a report is that department administrators can run this report for individuals for which they have other reporting access.
However, some certificates of completion should not be pulled from Workday including Human Subjects Education and Good Clinical Practice completed in CITI. These certificates should be downloaded from CITI by the individual.
There are planned improvements for this functionality including renaming the link to make it easier for learners to find and adding date fields for further filtering.