Published July 2, 2026, via Research News
To improve consistency and reduce the administrative burden on departments, Sponsored Projects Accounting (SPA) has implemented a new monthly allocation process that automatically removes unallowable fringe benefits from sponsored awards when required by the terms and conditions of the award. This process went into effect Friday, June 5, 2026, and will run on a monthly basis for applicable awards.
As part of the award setup process, SPA will assign the appropriate grant hierarchy to applicable grant lines during award profiling. The grant hierarchy identifies awards that should be included in the monthly allocation process. If your department identifies an award that should be included but is missing the applicable grant hierarchy, please contact SPA so the award can be reviewed and updated as appropriate.
Please note that unallowable fringe charges posted prior to Friday, June 5, 2026, are not included in this automated process. Departments remain responsible for removing these historical charges by processing a manual journal (JR).
The automated allocation currently applies to the following grant hierarchies:
- GX00003 – No Fringe on Stipends (Example: NIH Training Grants and Fellowships)
- GX00004 – No Dependent Tuition (Example: BJC HealthCare Fund and PCORI)
- GX00009 – No Fringe (Example: Midwest Stone)
If your department is currently processing manual journal requests to remove fringe for other sponsors or award circumstances not listed above, please notify SPA. The department would to evaluate whether those awards can be incorporated into the automated allocation process to further streamline post-award administration.