Just-In-Time (JIT) information should be submitted after receiving a request from NIH.
In August 2026, eRA Commons access was was modified so only the PI and OSRS (Signing Official) can direclty access JITs. This quick guide was developed for faculty to navigate the NIH eRA Commons Just-In-Time Access Change.
Principal Investigator will:
- Login to eRACommons
- Click on “Status” at the top
- In the “Search Type” field, select “Just In Time”
- Search by serial #, PD/PI last name, etc.
- Click on the elipisies next to the Application/Award ID, then select “JIT”
- Import or enter the required information:
- Import in PDF the Other Support information
- Enter IACUC approval date, if applicable
- Enter IRB approval date, if applicable
- Note: option to enter approval dates is only available when animals and/or humans are being used
- Upload Human Subjects Education Letter, if applicable
- Press the SAVE button
- Click “View Just In Time Report” to make sure everything looks as intended
- The Department Administrator should review for accuracy and send copy of the JIT Report to OSRS along with applicable IACUC and IRB approvals
- Note: OSRS does not receive automated emails from eRA Commons when the JIT is uploaded. It is up to the Department Administrator to email his/her Grant Analyst
OSRS Review:
- A Grant Analyst from OSRS will review and verify the JIT information
- If changes are needed, the Grant Analyst will contact the Department Administrator, so that the PI can update and save information in eRA Commons
- The Department Administrator will contact the Grant Analyst after the changes are made
- When no changes are needed, the Grant Analyst will login to eRA Commons to verify and submit
- The Grant Analyst will receive email confirmation from eRA Commons and forward to the Department Administrator