Washington University School of Medicine uses Epic as its electronic medical records (EMR) system. Access to Epic, and to the protected health information (PHI) it contains, is strictly governed by federal law and university policy. This page explains the process by which non-WashU employees may request access to Epic for research purposes. Who the Policy […]
Topic: Award Management
Effort Certification Guide
This Effort Certification Guide provides detailed information on processes and documentation.
Payroll Toolkit
The STAR Program’s Payroll Toolkit is available via WashU Box.
Suspensions, Pauses, Stop-Work Orders, Cancellations, Terminations and Non-Cancellable Commitments on Grants or Contracts
Procedure on Grant Contract Suspensions, Pauses, Stop Work Orders, Cancellations, Terminations, Non-Cancellable Commitments (PDF via WashU Box)
RPPR Submission Guidance
Access the Guidance for Avoiding Misrepresentation in Grant Applications and Research Performance Progress Reports (RPPRs) (PDF via WashU Box)
Workday Learning Transition from Learn@Work
Learn@Work will be decommissioned on August 1, 2026. Access will not be available after July 31, 2026. Download copies of any certificates of completion or other records needed. See the Transition FAQs below for information about what was tranfered to Workday Learning. Jump to: Transition FAQs What moved to Workday Learning? All remaining training in […]
Wiring Instructions for Sponsored Research Payments
Download the PDF for Wiring Instructions for Sponsored Research Payments.
Current and Pending (Other) Support Policy
Effective: October 1, 2025 Most federal sponsors require information about other support available to senior/key personnel. This information is disclosed on the Current and Pending (Other) Support document. Sponsors request this information to evaluate project personnel’s capacity to perform the project, and to confirm that there is no scientific, budgetary, or commitment overlap. Current and […]
Transferring Sponsored Research to WashU – Faculty Guide
Welcome to Washington University in St. Louis! Transferring research is a lengthy, involved process that works best when the research administrators from both institutions work together with the PI. Please share this guidance with your research administrators at your current institution. Your WashU department administrator is working on adding you to our system to generate […]
Transferring Sponsored Research to WashU – Admin Guide
A faculty member transferring research to WashU can be a lengthy, nuanced process. As early as possible, begin the process of working with the faculty member’s outgoing institution to gather information. Identify key contacts (department and central staff) at the PI’s outgoing institution who can assist in the transition. Review the faculty guidance and direct […]